Proposed Rule Amendment
- Please contact your Event Board Member if you have any input or questions regarding the proposals.
1. Motion: All call-in rodeos or specific events shall have a designated time for call in. Call-in shall be closed at this time with the exception if an event is not full. It shall be posted that these specific events remain open and additional entries will be accepted. There will be a specific time posted to call for additional entries if applicable and for notified turnouts. In the event a contestant has a Notified Turnout (NTO) they must make contact with the producer during the specified time period. If contact is not made, they will be considered a Not Notified Turnout (NNTO) and fees will be applied. If a contestant has a doctor release (DR) or a vet release (VR), the contestant must contact the producer and/or producerís rodeo secretary as soon as possible. A written verification must be provided to the ACA Secretary within seven (7) days of the event. If the verification is not provided, they will be considered a Not Notified Turnout (NNTO) and fees will be applied.
2. Motion: If a contestant calls in and enters a rodeo and is a not notified turnout (NNTO), the producer is not responsible for the entry fee and this entry is not counted in the payout. The producerís rodeo secretary shall send the contestantís name in to the ACA Secretary. The ACA Secretary will notify the contestant and request payment of the entire fee. Until the fee is paid, their name will go on a suspended list. Upon receiving payment, the ACA Secretary will make payment to the producer of the stock/timer charge. The remaining amount of the fees will be divided as 5% and non-member fees (if applicable) to general account, the entry fee will be applied to the added money for that specific event for the finals rodeo. This applies to members and non-members. (05/2017)
3. Motion: In the event an error is made in the rodeo payout the following shall apply:
Overpayment to Contestant:
The Producerís Rodeo Secretary and/or Producer shall notify the contestant as soon as possible and no longer than 14 days from the time of the error, that they have been overpaid and request the money to be returned. Provided the money is returned within five (5) days of the notification, there will be no further action.
In the event the money is not returned within five (5) days, the producerís rodeo secretary and/or Producer shall notify the ACA Secretary in writing the details of the overpayment and the efforts made to collect the overpayment. The ACA Secretary shall notify the contestant in writing and request payment. In addition, the contestant will not be allowed to enter an ACA event until such time as the overpayment is returned. Upon the ACA receiving the funds from the contestant, the Producer shall be reimbursed.
Underpayment to Contestant:
The Producerís Rodeo Secretary and/or Producer shall notify the contestant as soon as possible that they have been underpaid. The Producer has five (5) days from the time the error is determined to make payment to the contestant.